Hi,
We are on the verge of migrating to Office 365. WOOT!
The question: How can we use groups in combination with a solid information architecture?
The main problem of our current SharePoint environment was build WITHOUT information architecture in mind. That means we have a lot of data but a lack of information ;-)
My problem is that I have a lot of big fans of the new GROUPS. Don't get me wrong, creating a new GROUP in Office 365 works great, documents, discussions, everything. My problem is turning data in groups into information that I (and the company) can use.
Is far as I understand I cannot (or very difficult):
- Create a custom group template
- Add content type(s), metadata etc to libraries
- Add libraries/lists etc.
Also aggregation is thus a problem. Since I do not have any form of metadata I cannot create reports that answer questions like:
- show me documents from customer X
- show me document from category Y
- show me contact persons from customer Z
- etc.
It is my understanding that groups are not meant for this. I would really like some information on this part and we should use sites for this.
TIA!!