How do I show the Status file property of a Word document in the SharePoint library?

February 5, 2015, 2:41 am

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When I created some Word documents (using Word 2010) I filled in the Status property before saving them on my PC's local hard drive. Not having tried that before, I verified I'd done it by selecting the file in Windows 7 File Explorer and looking at the file properties pane along the bottom of window. Lo and behold, there's a line in there called Content Status with a value identical to what I typed in within Word.

So far so good. But how do I get the SharePoint library to show the value of that field for each document? I tried Modify This View (go to the library, click ... , Click Modify This View) then looking at the list of columns I can enable / disable using the Display tick boxes. But neither Status or Content Status are listed among the 21 Column Names and there doesn't seem to be a control to add custom ones.

Have I missed out some stage? What am I doing wrong?

Please keep in mind that I'm a SharePoint novice.

Regards,

Bruce Officer

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'Keep me signed in' open explorer and drag and drop

February 5, 2015, 3:58 am

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Hello, I have a user who cannot open a SharePoint document library in a windows explorer view or drag and drop files in the web interface unless they have 'keep me signed in' tick box ticked when they  signe into office 365. User has Windows 7 and is using IE.

I've checked trusted sites in the browser settings and all seems fine, any ideas?

Cheers

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kegan1

Added new results source for library - getting results before search but no results when the search is done

February 5, 2015, 4:16 am

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Hi!
I created a new search results source that looks like this:
{searchTerms}path:https://mysharepointadress.sharepoint.com/sites/sitename/Doclibrary

When I test the query in the Query builder I get all the results from the SharePoint library. 

Problem 1 that occurs is that when I navigate to the site that contains the search box and search results (where the results source is used) web parts these results are displayed before a search has been done. I would like the search results to be empty before a search has been done.
Which leads to problem 2: when I try to use the search box to search I don't get any search results at all. 

What could I have missed when I configured this? I followed the steps in http://techmikael.blogspot.se/2013/04/limiting-search-results-in-sharepoint.html to configure the results source.

All help is appreciated!

Why isn't my SharePoint online document library showing anything in the Title column for PDFs I upload?

February 5, 2015, 2:24 am

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I've got a document library on my SharePoint Online site. I've enabled the Title column in the library view. When I upload Word documents, the title I entered into the document properties list (Word 2010, File > Info > Properties list > Title) appears in the Title column of my library in SharePoint. But when I upload the published PDF version (created from the same Word file using Word 2010 by File > Save As) to the library, there's nothing in the Title column. Why? Is SharePoint failing to read the metadata of the PDF file? Is Word 2010 failing to copy the metadata into the PDF file when it's created from the Word file?

What's going wrong and how do I fix it?

When answering, please keep in mind that I'm a SharePoint novice.

Regards,

Bruce Officer

Office 365 Public website error

November 14, 2014, 6:16 am

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I have a three page website. Two of the pages open through browser but the Powerpoint embedded slide show will not. Get the message "Sorry, Something went wrong", "Sorry, you don't have access to this page".

I embedded the page site by gong to One Drive, Opening the Powerpoint file, going to files, to Share, embed,copy the Iframe.  Then going to the website page,edit,insert,Embed, and paste in the copy.

I can't figure out how to correct this.

Microsoft dynamics crm proposals issue

February 15, 2013, 1:34 am

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Hi,

I am using Microsoft dynamics crm. In that i have some opportunities. For that opportunities i want to send a proposals to my customer. Can anybody tell how can we create and send a proposals from opportunity page. 

Thank you,

Do not need Bifurcated Individual user space in sharepoint online E1

February 6, 2015, 3:27 am

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Hi,

My client wants to move documents to the cloud (SharePoint online). We have SharePoint online E1

My first question

1) Is it possible to have common set of space in SharePoint online E1 to store these documents. (Client does not want it to be PER USER) Below chart shows the details that Microsoft provides as "SharePoint Limitations". As per the chart If I have 40 users then the space allotted is =  40*500 mb + 10 gb

But I need this space open for the entire set of users and not per user i.e. not just 500 mb per user. Thus if a user x logs in or in fact any among the 40 users, he should have 40*500 + 10 gb space for storing data.

is this possible ?????

============================================================================

FEATURE	DESCRIPTION
Storage per user (contributes to total storage base of tenant)	500 megabytes (MB) per subscribed user.
Storage base per tenant	10 GB + 500 MB per subscribed user. For example, if you have 250 users, the base storage allocation is 135 GB (10 GB + 500 MB * 250 users). You can purchase additional storage up to a maximum of 20 TB.

==========================================================================

My second question

2) Client does not have a domain setup thus wont be using AD login

So does SharePoint online allow me to have custom user id and password for individual users that can be maintained in the content database itself.

Thanks,

Lauren

Controlling filename of local copies of PDF document taken from a SharePoint Online library

February 6, 2015, 6:50 am

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I have a library of technical documents in SharePoint Online. People need to be able to attach them to emails to send to potential customers but I want to define the filename that will be applied when the document is copied out of SharePoint into the email, and it won't be identical to the filename under which the file was originally uploaded but rather a concatenation of the original file name and some other fields from the library including the document type and version number.

I only have out-of-the-box SharePoint Online available and I'm a SharePoint novice, but I'm willing to have a go at some customisation if it's not too difficult.

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Is there a way to change the Recurring Schedule of timer job Expiration Policy in SP online ?

February 6, 2015, 7:04 am

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I'm using SharePoint Online. I want to run a rule every day on the items of a list.

To do this, I went into Informationmanagement policy settingsof my list and enabled Retention. There, I added a daily event and set theRecurrence to 1 day.

After 24 hours, nothing occurs.

I guess the default schedule for the Information management policy and the Expiration policy timer jobs are set to 1 week (as is the case for 2010 and 2013 on premise versions) but I'll have to wait a couple of weeks to be sure.

Does anyone know how to change this setting ? any workaround ?

Thanks !

Storing pairs of files that are identical except for file type

February 6, 2015, 7:26 am

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I want to store Word 2010 docx and PDF versions of the same document in SharePoint Online. The Word version should only be visible to members of the engineering department. The PDF version should be visible to everyone in the business. Apart from file type, all other parameters people would use to organise the files (product name, product series, model number) are the same between the Word and PDF versions of each pair. When I update the Word version, the PDF would be replaced with a PDF of the updated Word file (maybe automatically, maybe manually).

Is this best implemented as two separate libraries or as one library with something like a view to control who can see the Word files? Or is there some still better way to implement management of pairs of files like these?

This might sound like a basic question, but I am a SharePoint novice and I've not been able to find guidance on this online (maybe I have been searching with the wrong keywords?).

OneDrive for Business sync prompts for ODfB client install

February 6, 2015, 7:37 am

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Working with a client that has installed Office 2013 ProPlus on an image that is being deployed. Users currently logon to their computer with a local account (Active Directory in process of being deployed).  User is "migrated" and begins to logon to Active Directory.  User now logs on to the O365 portal and accesses their OneDrive site, not yet populated with documents.  User clicks "sync" and is prompted to install a OneDrive for Business client, even though it has already been installed as part of Office 2013 ProPlus.  Install proceeds and Internet Explorer closes.  Once install has completed, user logs on to O365 portal and attempts to sync OneDrive.   User is prompted again to install the appropriate client.

I have tried clearing IE cache, launching IE in InPrivate mode and using Chrome.   Same behavior.

Any suggestions?

Thanks,

Dale.Newhart@rbaconsulting.com

Change Background colour of left navigation bar

February 9, 2015, 6:10 am

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I made a stylesheet and stored it in style library/themable/Core styles folder in root site beacuse I was not able to see the style library in the subsite.

I linked it in the master page before closing head tag

<link href="/Style Library/Themable/Core Styles left navigation pane.css" rel="stylesheet" type="text/css" />

I am still not able to change the background colour of the left navigation bar..

I have activated the publishing feature both at the site level as well as at the subsite level.

The master page where I made the changes was seattle and it is the default master page applied on the subsite. I confirmed this by going to site settings /master page.

Please suggest

How to convert word documents to html page in sharepoint online 2013

February 4, 2015, 4:29 am

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Hi,

I am new SharePoint and still learning it.

I have been tasked to do the following on office 365 E3 SharePoint 2013 Online edition.

1) I have to create a Web page in asp.net
2) This page needs to show document from a given SharePoint folder and bind them in a grid or dropdown on the asp .net web page
3) On selecting the document from the drop down or gird (on asp .net webpage), I need to show the SharePoint word document as HTML on the webpage (something like word to html) Note: These SharePoint word document may contain Images, bullets, tables etc. 

What I have been able to do till now
1) I have been able to connect to SharePoint from ASP .net application.
2) I have been able to retrieve document from a specific SharePoint folder.
3) Read the document from SharePoint folder and bind them to a drop down on the asp .net page.

What is missing?
I am not aware about any API that SharePoint Online provides to convert Word document to HTML. Any code sample or reference on how to will be much appreciated. 

I am not also not sure what is the best way of achieving the functionality this?

Thanks 
Krishna

SharePoint 2013 Online

February 7, 2015, 4:11 am

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Hi

How to get the total no of documents(Count) in SharePoint 2013 online and also No of hits, No of active users and  users in Site Collection

Is it Possible to done by SharePoint Online Management Shell ?

Search results web part error, missing tabs.

February 10, 2015, 8:00 am

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Hello,

I have a custom master page built from an html on Sharepoint Online.

I want to add a Search Results webpart on my page, but when I do it, I see that this webparts has missing options. I only have the first two, and are not even complete, I cannot swith between basic and advance query and I don't have the refinement, sorting, test tabs..



Opening the developer tools for the popup, I see the following error.

Uncaught TypeError: Cannot read property 'add_resultRendered' of undefined on Search.configuration.js on line number 1.

The point is, that if I quit my masterpage and I put the seattle, the webparts works perfect. So I know that there is something missing on my masterpage, but I don't have a idea about what can be.



Any thoughts?



Many thanks,

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Split Suite Bar and Ribbon Menu in SharePoint Online / O365

February 10, 2015, 8:15 am

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As we all know the suite bar and ribbon menu controls are loaded from a single control. I have a requirement to place a div between suite bar and ribbon menu as shown in the image. Is it possible in SharePoint Online / O365? 

Current suite bar and ribbon menu control(HTML Master Page Template)

        <div id="ms-designer-ribbon">
            <!--SPM:<%@Register Tagprefix="SharePoint" Namespace="Microsoft.SharePoint.WebControls" Assembly="Microsoft.SharePoint, Version=15.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c"%>-->
            <div id="TurnOnAccessibility" style="display:none" class="s4-notdlg noindex">
                <a id="linkTurnOnAcc" href="#" class="ms-accessible ms-acc-button" onclick="SetIsAccessibilityFeatureEnabled(true);UpdateAccessibilityUI();document.getElementById('linkTurnOffAcc').focus();return false;">
                    <!--MS:<SharePoint:EncodedLiteral runat="server" text="&#60;%$Resources:wss,master_turnonaccessibility%&#62;" EncodeMethod="HtmlEncode">-->
                    <!--ME:</SharePoint:EncodedLiteral>-->
                </a>
            </div>
            <div id="TurnOffAccessibility" style="display:none" class="s4-notdlg noindex">
                <a id="linkTurnOffAcc" href="#" class="ms-accessible ms-acc-button" onclick="SetIsAccessibilityFeatureEnabled(false);UpdateAccessibilityUI();document.getElementById('linkTurnOnAcc').focus();return false;">
                    <!--MS:<SharePoint:EncodedLiteral runat="server" text="&#60;%$Resources:wss,master_turnoffaccessibility%&#62;" EncodeMethod="HtmlEncode">-->
                    <!--ME:</SharePoint:EncodedLiteral>-->
                </a>
            </div>
            <!--SID:02 {Ribbon Snippet}-->
            <!--PS: Start Preview--><div class="DefaultContentBlock" style="background:rgb(0, 114, 198); color:white; width:100%; padding:8px; height:64px; ">In true previews of your site, the SharePoint ribbon will be here.</div><!--PE: End Preview-->
        </div>
        <!--MS:<SharePoint:SPSecurityTrimmedControl runat="server" AuthenticationRestrictions="AnonymousUsersOnly">-->
            <!--SPM:<wssucw:Welcome runat="server" EnableViewState="false"/>-->
        <!--ME:</SharePoint:SPSecurityTrimmedControl>-->

Actual Requirement 

Authenticate the sites in SharePoint online with Azure AD

June 4, 2014, 8:54 am

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I want 100,000 external users to have access to my SharePoint online Site collection.

I was thinking of going the Azure AD route, where external users will have there ID's created in Azure AD cloud.

Trying to figure how I can integrate Azure AD cloud with my SharePoint Online Site collection.

Currently my site collection is tied to On-premise AD.

Is there a way to integrate the SharePoint online to use both Azure AD and On-premise AD?

Thanks

Nate

Organise Document Libraries by projects or departments or both?

February 10, 2015, 8:12 pm

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We have various departments that may have various managers that can initiate projects from clients. (Not always the same department everytime.) We have subsites for every department and (very likely) subsites for every project.

I'd like to see a document library per department. Every document metadata shall have an associated project number. On the project page, I'd like to see a single view of documents from various libraries that have the corresponding project number.

Is this doable?

Manage Sharepoint Online and OneDrive with Powershell

May 9, 2014, 8:54 am

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Hi all! I am planning a project to deploy Sharepoint Online to both faculty and students at a K-12 school. We have certain needs for this and the provided Powershell Module is not meeting those needs.

First my goals:

1. Provide cloud file storage with sharing/collaboration

2. Report on the environment and prevent abuse

Goal 1 is obvious - I can just assign Sharepoint licenses and users will have OneDrive Pro to store files in.

Goal 2 is a bit harder. Once a user has a SP license they have essentially been transported to the Wild West. They are provisioned a personal site with full control meaning they can share with anyone and create subsites under that site. One thing I have tested is removing the user from the site collection adminstrators which prevents creation of subsites. I can then grant them Edit permissions which still allows sharing and modification but this cannot be done in bulk. So I am left with two sub-goals:

1. How to discover all sites

2. Setting permissions on all these sites

I landed on the Sharepoint Client Components SDK to try to bridge this gap. For background, I manage our AD, MSOL, and Exchange Online and am fairly well versed in Powershell. However, I'm nearly clueless on the Sharepoint side so I don't want to waste too much time barking up the wrong tree. So far with the SDK I can enter a URL for a site that I have permission to and return the site properties, but that's about all. I am still working through some of the C# examples and to determine exactly how I would enumerate all the sites (particularly personal sites and their subsites if any) and set permissions on those sites. Has anyone else done anything like this or do you have any methods you could recommend? Thanks!

SP Online - Managed Metadata column Default Value for folders (using CSOM)

September 4, 2014, 9:05 am

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Hello,

I am working on setting default values (metadata columns)  for different folders on my document library. As so far, I've found solution about how to set default values on whole library and many solutions which works for folders, but not for sharepoint online (using metadataDefaults object).

The only working solution for folders in SPO I've found is editing file library/Forms/client_LocationBasedDefaults and add some data here.

My question is: is there any easier method to set default values for each folder in document library without manually editing this file?